Pro Africa Development Trust is looking for a qualified individual who can fill a vacancy of an Implementations Procurement Coordinator- who will report to the Programs Manager. The Implementation Coordinator will coordinate all the programming activities related to Procurement and Logistics.

The Ideal Candidate will have the following Duties:

  • Implementation, evaluation and review of the procurement policies
  • Assist in the development and management of effective implementation Plan and donor procurement policies
  • Periodically assist in the review and recommend revisions to Pro Africa procurement policies when necessary
  • Provide support and guidance to staff on issues related to procurement procedures and use of manuals and various procedures
  • Ensure any updates in procedures are communicated and understood by program staff and procurement counterparts
  • Regularly update Procurement plan
  • Coordination and Administration of PI procurement activities
  • Ensure proper records are established and maintained and information is readily available on all requirements for procurement at all office levels
  • Assist the Finance and Administration Manager in providing regular feedback to program managers regarding the status of their purchase requisitions on bi-weekly basis
  • Organize and prioritize purchases according to the nature of the request (urgent, small items etc)
  • Maintain records of purchases, pricing, and other important data
  • Ensure that all documents (Tax invoice, waybills, delivery notes) are available for all goods received and dispatched
  • Carry out bid opening and analysis. This will involve preparation of abstracts of offers, bid analysis and compiling data contained in the bids for consideration for award of contracts.
  • Prepare reports, minutes and assist in the compilation of data for the Monthly Report
  • Receive and manage procurement requisitions.
  • Prepare log books and consolidation of Mileage Claims.

Candidates with a degree or Higher National Diploma in Purchasing and Supply Management with a minimum of 1 year experience can submit their applications by email to This email address is being protected from spambots. You need JavaScript enabled to view it. before 5pm of the 15th of March 2019.